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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 2, 2009 <br />TITLE: <br />AGREEMENT RENEWAL FOR <br />LANDSCAPE MAINTENANCE <br />SERVICES AT VARIOUS CITY <br />FACILITIES <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1S` Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached <br />agreement renewal with Vista Del Verde Landscape, Inc. dba Bevill Landscape <br />Management for the provision of landscape maintenance services at various <br />public facilities in the amount of $232,565 for a one-year term, subject to <br />non-substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency is responsible for <br />landscape maintenance at various public areas throughout the City. These <br />areas include bike trails, parks, the Santa Ana Police Athletic Activities <br />League building, the Newhope Library, and the Regional Transportation <br />Center. On January 4, 2006, the City Council approved a two-year agreement <br />with Vista Del Verde, with provision for three one-year renewals. A <br />subsequent agreement amendment adding Saddleback View Park, McFadden <br />Triangle, and the Flower Street Bike Trail Extension, was entered into on <br />March 15, 2007. The two-year base agreement expired February 28, 2008. The <br />first year extension was approved on February 4, 2008 and expires February <br />28, 2009. The Parks, Recreation and Community Services Agency is satisfied <br />with the quality of services being provided by Vista Del Verde and <br />recommends approval of the second one-year renewal of this agreement. <br />The current contract includes a base amount of $157,830. This amendment <br />includes a three-percent ($4,735) increase requested by the vendor to cover <br />increased operating costs, and a $70,000 contingency, for a total contract <br />amount not to exceed $232,565. Of this $70,000 contingency, $30,000 will be <br />earmarked for Civic Center special projects. <br />25D-1 <br />