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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MARCH 2, 2009 <br />TITLE: <br />CONTRACT AWARD AND RENEWALS FOR <br />AUTOMOTIVE PARTS AND REPAIRS <br />(SPEC. NO. 07-087 AND 09-009) <br />ITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1S` Reading <br />^ Ordinance on 2~a Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />1. Renew the contracts for Original Equipment Manufacturer vehicle parts <br />and repairs for a one-year period in the annual aggregate amount not <br />to exceed $160,000 with: Power Chevrolet Irvine, Showcase Chevrolet, <br />McCoy Motor Co. inc. d/b/a Mills Ford, Power Ford Tustin, and Villa <br />Ford. <br />2. Award a contract to Orange County Auto Parts Inc. for miscellaneous <br />automotive parts for a one-year period, with provision for two one- <br />year renewals in the annual amount not to exceed $50,000. <br />DISCUSSION <br />The Fleet Maintenance Division of the Finance and Management Services <br />Agency regularly requires automotive parts and service to manage the <br />City's extensive fleet. Frequently used parts are purchased and maintained <br />in a 1300 stock inventory at the City's Corporate Yard. Non-stock items <br />are ordered on an as-needed basis. When required to maintain warranty <br />coverage, the City purchases Original Equipment Manufacturer (OEM) and <br />contracts with Chevrolet and Ford certified shops for some repairs. <br />On November 5, 2007, the City Council awarded contracts to five vendors <br />for OEM parts and service for a one-year period with provisions for two <br />one-year renewals. The vendors have performed satisfactorily during the <br />past contract period and have agreed to renew the contracts without an <br />increase in pricing. Staff recommends the first renewal of the contracts <br />for OEM parts and repairs. <br />22C-1 <br />