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Restructure City Boards and Commissions February 2, 2009 Page 2 The respective agencies have reviewed all costs associated with providing support to the appointive boards including materials and supplies, training and travel, staff time, and member compensation. In the 2007-08 Fiscal Year, the total cost of supporting the various appointive boards was $656,615.72. Attached is a cost breakdown by board (Exhibit A). Agencies also reviewed the priority issues traditionally considered by the various appointive boards, as well as those commonly discussed by City Council Committees (e.g., Public Safety Committee, Development Committee, Transportation Committee, and Parks, Recreation, Education and Youth Committee) and identified opportunities for realignment or reassignment of functions and responsibilities. Based upon this review, the City's Executive Management team recommends that the ordinances or resolutions establishing the Early Prevention and Intervention Commission (EPIC), Environmental and Transportation Advisory Committee, Historic Resources Commission, Human Resources Commission, Library Board, and Youth Commission be repealed. It is further recommended that all powers and duties conferred on the Historic Resources Commission and the responsibilities currently provided by the Environmental and Transportation Advisory Committee (ETAC) regarding removal or disposition of public trees be transferred to the Planning Commission. The remaining responsibilities of ETAC, as well as the duties of EPIC and the Youth Commission should be assumed by the appropriate City Council Committee. Duties currently performed by the Library Board, including all matters regarding programs, usages and services of the library other than administrative matters should be transferred to the Recreation and Parks Board. There are no recommended changes to the duties or responsibilities of the Community Redevelopment and Housing Commission, Personnel Board, Workforce Investment Board, Civic Center Commission, or Santa Ana Empowerment Corporation Board at this time. However, staff is recommending that Municipal Code Section 2-325 related to compensation for members of boards and commissions be amended to limit the number of meetings for which members will receive compensation. Finally, the structure of the City's appointive boards should be reviewed by the City Manager and the City Council periodically to ensure that the diverse issues and challenges facing the City are adequately addressed. In the past, the Council has established single purpose citizen committees, such as the Charter Review Committee, to address topical issues. The review of social 65A-3