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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 6, 2009 <br />TITLE: <br />CONTRACT RENEWAL FOR <br />MOTORCYCLE PARTS AND <br />(SPEC. NO. 06-182) <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />POLICE ^ As Amended <br />REPAIR ^ Ordinance on 1S` Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CI Y MANAGER <br />RECOMMENDED ACTION <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with Seavco d/b/a Irv Seaver Motorcycles for motorcycle <br />parts and repairs for a one-year period in an annual amount not to exceed <br />$175,000. <br />DISCUSSION <br />The Fleet Maintenance Division of the Finance and Management Services <br />Agency is responsible for the maintenance and repair of the Police <br />Department's 34 motorcycles. Service ranges from preventive maintenance of <br />brakes, tires and steering components, to repairs due to accident damage. <br />The motorcycles must be maintained in the highest quality condition to meet <br />federal, state and local codes. The contracts require that maintenance must <br />be provided by factory trained, certified technicians for liability <br />purposes. <br />On February 5, 2007, the City Council awarded contracts to four vendors for <br />police motorcycle parts and repair for a two-year period with provision for <br />two one-year renewals. Irv Seaver Motorcycles has performed satisfactorily <br />during the past contract period and has agreed to renew the contract at the <br />same rate structure. Therefore, staff recommends the first renewal of the <br />contract at $175,000. The remaining three vendor contract amounts will not <br />exceed the $25,000 annual limit that requires City Council approval. <br />FISCAL IMPACT <br />Funds are available in the Equipment <br />(no. 75-111-6281). <br />y Francisco Gutierrez ~~/ <br />''- Executive Director <br />Finance and Management Services Agency <br />Maintenance Garage Operation account <br />FG/KM/06-182R ~~ /~ ~~ <br />