Item 14 - Agreement to Provide Training Exercise Services for UASI

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Urban Area Security Initiative Grant Training Agreement May 6, 2025 Page 2 Homeland Security Regional Training Program is designed to provide the ASAUA multi- disciplinary stakeholders with regional training necessary to meet the goals and objectives set forth in the ASAUA's homeland security strategy and target capabilities identified in the Threat and Hazard Identification and Risk Assessment (THIRA). The goal of these agreements is to enhance the capabilities of the current program by providing access to a wide range of multi -disciplinary training in support of a comprehensive and regional approach. On February 13, 2025, the Police Department issued Request for Proposal (RFP #25- 024A) on the City's online bid management and publication system to identify and qualify suitable vendors capable of delivering a broad choice of homeland security related exercises taught by subject matter experts and/or recognized professionals in the field of law. Additionally, the RFP sought to identify and qualify suitable vendors who are capable of developing and delivering a broad range of homeland security related training exercises. A summary of the proposals and offers received is as follows: 603 Vendors were notified 1 Santa Ana vendor notified 24 Vendors downloaded the RFP 6 Proposals received 0 Proposals received from a Santa Ana vendor Proposals were opened on March 6, 2025 and evaluated. An evaluation team reviewed and rated all proposals received to determine if necessary qualifications were met. The proposals were evaluated and scored according to criteria identified within the RFP, including Responsiveness to RFP (15%), Experience of Firm and Personnel (50%), Reasonableness of Cost (25%), and References (10%). Of the six (6) proposals received, all six (6) were determined to be responsive and qualified based on their response to the specifications and requirements identified by the City. After the evaluation process, the Santa Ana Police Department Homeland Security Division selected SenseMakers, LLC to provide exercises on an as -needed basis. The addition of SenseMakers, LLC will support the Homeland Security Training Program to enhance capabilities across multiple disciplines and jurisdictions during the current program years. SenseMakers, LLC will provide County -wide Active Shooter and Mass Casualty Terrorist Attack exercises at $72,270 per offering in the total amount not to exceed $433,619 as allocated over the course of grant program years FY 2023, FY 2024, and FY 2025. If the City exercises one or both of the one-year options, then FY 2026 and FY 2027 grant funds will be included under the same "not to exceed" amount.