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Item 15 - Agreements for Automated License Plate Recognition Camera Installation and Maintenance
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Item 15 - Agreements for Automated License Plate Recognition Camera Installation and Maintenance
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5/1/2025 3:18:20 PM
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Agenda Packet
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Police
Item #
15
Date
5/6/2025
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information of Motorola's other customers, suppliers or agents, such portion of the audit may only <br />be conducted by Customer's nationally recognized independent third party auditors in accordance <br />with the procedures set forth in Section 11.3 of this DPA. Unless mandated by GDPR or <br />otherwise mandated by law or court order, no audits are allowed within a data center for security <br />and compliance reasons. Motorola must, in no circumstances, provide Customer with the ability <br />to audit any portion of its software, products, and services which would be reasonably expected <br />to compromise the confidentiality of any third party's information or Personal Data. <br />11.2 Satisfaction of Audit Request. Upon receipt of a written request to audit, and subject to <br />Customer's agreement, Motorola may satisfy such audit request by providing Customer with a <br />confidential copy of a Motorola's applicable most recent third party security review performed by <br />a nationally recognized independent third party auditor, such as a SOC2 Type II report or ISO <br />27001 certification, in order that Customer may reasonably verify Motorola's compliance with <br />national standards. <br />11.3 Audit Process. Customer must provide at least sixty days (60) days prior written notice <br />to Motorola of a request to conduct the audit described in Section 11.1. All audits must be <br />conducted during normal business hours, at applicable locations or remotely, as designated by <br />Motorola. Audit locations, if not remote will generally be those location(s) where Customer Data <br />is accessed, or Processed. The audit must not unreasonably interfere with Motorola's day to day <br />operations. An audit must be conducted at Customer's sole cost and expense and subject to the <br />terms of the confidentiality obligations set forth in the Agreement. Before the commencement of <br />any such audit, Motorola and Customer must mutually agree upon the time, and duration of the <br />audit. Motorola must provide reasonable cooperation with the audit, including providing the <br />appointed auditor a right to review, but not copy, Motorola security information or materials <br />provided such auditor has executed an appropriate non -disclosure agreement. Motorola's policy <br />is to share methodology and executive summary information, not raw data or private information. <br />Customer must, at no charge, provide to Motorola a full copy of all findings of the audit. <br />12. Regulation Specific Terms <br />12.1. HIPAA Business Associate. If Customer is a "covered entity" or a "business associate" <br />and includes "protected health information" in Customer Data as those terms are defined in 45 <br />CFR § 160.103, execution of the MCA includes execution of the Motorola HIPAA Business <br />Associate Agreement Addendum ("BAX). Customer may opt out of the BAA by sending the <br />following information to Motorola in a written notice under the terms of the Customer's Agreement: <br />"Customer and Motorola agree that no Business Associate Agreement is required. Motorola is <br />not a Business Associate of Customer's, and Customer agrees that it will not share or provide <br />access to Protected Health Information to Motorola or Motorola's subprocessors." <br />12.2. FERPA. If Customer is an educational agency or institution to which regulations under <br />the Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g (FERPA), apply, Motorola <br />acknowledges that for the purposes of the DPA, Motorola is a "school official" with "legitimate <br />educational interests" in the Customer Data, as those terms have been defined under FERPA <br />and its implementing regulations, and Motorola agrees to abide by the limitations and <br />requirements imposed by 34 CFR 99.33(a) on school officials. Customer understands that <br />Motorola may possess limited or no contact information for Customer's students and students' <br />parents. Consequently, Customer must be responsible for obtaining any parental consent for any <br />end user's use of the Online Service that may be required by applicable law and to convey <br />notification on behalf of Motorola to students (or, with respect to a student under 18 years of age <br />and not in attendance at a post -secondary institution, to the student's parent) of any judicial order <br />Data Processing Addendum V.2022.12 <br />
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