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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 04, 2009 <br />TITLE: <br />AGREEMENT FOR MAINFRAME COMPUTER <br />MAINTENANCE WITH SYMCO GROUP, INC. <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1s1 Reading <br />^ Ordinance on 2nd Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Approve and authorize the City Manager and the Clerk of the Council to <br />execute the attached agreement with Symco Group, Inc., for mainframe <br />maintenance, equipment, and technical services on a month-to-month basis <br />for a period of up to one year in an amount not to exceed $84,000. <br />DISCUSSION <br />While the City is converting to a new financial system to record and <br />process accounting related transactions, the City needs to continue to <br />utilize its legacy financial software until the transition is complete. <br />The legacy Lawson financial system resides on the Unisys V380 mainframe <br />computer equipment. The original manufacturer of the Unisys V380, the <br />Unisys Corporation, no longer provides service and support for the <br />mainframe computer. SYMCO Group, Inc. is currently the only firm in this <br />geographical area providing V380 model equipment maintenance. The City <br />has contracted with SYMCO Group, Inc. since 1998 for computer equipment <br />maintenance. The company has been responsive and staff is satisfied with <br />their service. <br />The agreement will provide very difficult to obtain mainframe maintenance <br />service prior to implementation of the new financial system. The <br />agreement with the Symco Group will cover a period of no more than one <br />year and will allow the City, with 30 days notice, to cancel coverage on <br />any or all of the equipment maintenance without cost penalty. <br />25H-1 <br />