25D - MAINT AND UPGRADE TO POLICE DIGITAL IMAGING SYS

Home Browse Search

REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: May 4, 2009 TITLE: AGREEMENT FOR MAINTENANCE AND UPGRADE TO POLICE DIGITAL IMAGING MANAGEMENT SYSTEM CI MANAGE RECOMMENDED ACTfON CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1ST Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For, CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute the attached amendment to the agreement with Linear Systems, subject to non- substantive changes approved by the City Manager and City Attorney, for the continued maintenance and upgrade of the Digital Imaging Management System (DIMS), which maintains all photographic still, video and audio evidence for the City and Police Department, in an amount not to exceed $55,542.90. DISCUSSION The Police Department`s Digital Imaging Management System (DIMS) was purchased in 2004 through Urban Area Security Initiative (UASI) funds and allows crime scene images to be captured and stored digitally. It currently houses nearly 200,000 crime scene photographs and countless hours of crime scene video footage. This system is a compulsory investigative tool that assists in the successful documentation of extensive crime scenes. Such a system is of paramount importance to criminal investigations and its maintenance, continued security, and storage redundancy is obviously essential. The responsible vendor, Linear Systems, has been accommodating, professional and consistent in servicing of the system thus far. The proposed amendment extends the term of the agreement through June 30, 2010, contingent upon funding in the FY 20009-2010 budget, and increases compensation to pay for upgrades and maintenance during the extended term. 25D-1