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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 4, 2009 TITLE: CONTRACT AWARD FOR PRINTING AND MAILING ANNUAL WATER QUALITY REPORT (SPEC. NO. 09-022) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 151 Reading ^ Ordinance on 2~d Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER Award a contract to Mundorff Graphics d/b/a Dakota Press for the printing and mailing of the 2008 annual water quality report in an amount not to exceed $28,250. DISCUSSION The Public Works Agency's (PWA) Water Resources Division delivers fresh water to the city through a system that includes 450 miles of pipeline and 21 groundwater production wells. In compliance with the Title 22 of the California Code of Regulations, the City is required to mail an annual Water Quality Report to all water customers. The report covers statistical information, an explanation regarding where drinking water comes from, as well as helpful tips on conservation. As was the case for the previous report, PWA has developed a 12-month calendar for the 2008 Water Quality Report. The calendar, beginning July 2009, will serve as a continual reminder promoting water conservation, rebate programs, composting, fall planting, adopt-a-park events, holiday and other recycling programs, Earth Day, graffiti programs, and water education programs throughout a twelve month period. Bids were solicited and opened on April 15, 2009, and evaluated (Exhibit 1) A summary of the bid invitations and bids received is as follows: 12 Invitations For Bid mailed 2 Invitations For Bid mailed to Santa Ana vendors 9 Bids received The bid received from Mundorff Graphics d/b/a Dakota Press is responsive to the specifications and meets the City's requirements. A five percent contingency is included for unexpected over run and additional mailing quantity. 22A-1