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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 1, 2009 TITLE: CONTRACT AWARD FOR POLICE MOTORCYCLES (SPEC. NO. 09-032) ~.- ~~_. ~v/~- CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15` Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Award a contract to Long Beach BMW for the purchase of three police equipped motorcycles in the amount of $67,679.49, and increase the aggregate limit for miscellaneous parts and repairs in an amount not to exceed $25,000 annually. DISCUSSION The Fleet Maintenance Division of the Finance and Management Services Agency manages the annual Vehicle Replacement Program. Funding is monitored through a depreciation schedule established with each department or departmental funding is provided. Additionally, the Fleet Division reviews the acquisition in accordance with the City's Hybrid and Alternative Fuel Vehicle Acquisition Policy. Currently, hybrid vehicles are not available in the motorcycle category. The Police Department's Traffic Division uses specially equipped motorcycles for traffic patrol. Motorcycles are under the Fleet Maintenance Division replacement program with guidelines that require motorcycles with over 50,000 miles to be replaced, as maintenance costs increase dramatically at this milestone. The fleet of 34 motorcycles is used by the 27 full time officers allocated to motors, with the remaining used for training purposes, by partially-assigned officers, and for back up when a motorcycle is in for repair. On August 20, 2007, City Council awarded a contract to Long Beach BMW for the purchase of four police equipped BMW motorcycles. The vendor has offered to extend the same terms and conditions for three additional new police equipped BMW motorcycles to replace three 2002 units with mileage in excess of 70,000 miles per motorcycle. 221-1