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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 1, 2009 <br />TITLE: <br />AMEND AGREEMENT WITH <br />ENGINEERED SYSTEMS, INC. <br />PREVENTATIVE MAINTENANCE <br />REPAIRS OF AIR CONDITIONING <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />ACCO ^ As Amended <br />FOR ^ Ordinance on 15t Reading <br />^ Ordinance on 2"d Reading <br />p~D ^ Implementing Resolution <br />SYSTEM ^ Set Public Hearing For_ <br />CONTINUED TO <br />r~/ ~'~--~~`%',1 ~~~~ _ FILE NUMBER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />Authorize the City Manager and Clerk of the Council to execute the <br />attached amendment to the agreement with ACCO Engineered Systems, Inc. in <br />the amount of $24,200, subject to non-substantive changes approved by the <br />City Manager and City Attorney. <br />DISCUSSION <br />The Building Maintenance Division of the Finance and Management Services <br />Agency maintains approximately 50 buildings, including fire stations, <br />recreation and community centers, libraries, City Hall, the Police <br />Administration building, and the Corporate Yard. These public buildings, <br />ranging from ten to fifty years old, require various levels of service <br />for complex mechanical systems, including heating and air conditioning <br />equipment. To maintain these systems in good working condition, it is <br />vital to have preventive maintenance and repair service available, <br />including periodic inspection of chillers and boilers and repair of <br />equipment on an as-needed basis. <br />On May 4, 2009, the City Council approved an agreement with ACCO <br />Engineered Systems, Inc. to enter into a fourth amendment extending the <br />term to June 30, 2010 with an annual amount not to exceed $165,000. In <br />the course of a routine inspection at Bowers Museum, repairs were <br />identified. These repairs included replacement of three air fan units <br />and installation of variable speed drives. The repairs are expected to <br />increase the life expectancy of these machines. With the expenditure <br />of funds for these necessary repairs, additional funds are needed to <br />continue on-going inspections, maintenance and repairs for the remaining <br />contract period. <br />25G-1 <br />