25O - YOUTH PROGRAM OPERATOR AGMTS 2009-2010 (2)

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JTA/MIS forms are processed in a cluonological order by the Setvice Provider and the SAWC. Once the application, activity form, and youth test score forms are submitted to the SAWC, it is the responsibility of the Service Navigator to ensure that all information is accurate and the activities match the youth's needs. In addition, the SAWC ensures the documented youth test scores are accurate and that all forms have appropriate signatures. It is very important to track key information fiom each form irr order to produce reports for Service Providers, track performance outcomes, and have the information readily available to provide guidance to the Service Provider on how to proceed with their participants at any given period. The SAWC has developed its own tracking database tailored to provide the above capabilities while giving itself the flexibility and information to provide the YSPN with specialized technical assistance. In addition to the tracking system, a reference file has been created for each youth enrolled in the YSPN in order to track JTA/MIS forms and ensure accuracy of information. The SAWC will make copies of the completed JTA/MIS forms and forward them to the MIS Unit for entry into the State data system for off cial etvollment. Copies of the JTA/MIS forms with an official stamp will be returned to the corresponding Service Provider. As activities are closed, the Service Provider is to submit JTA/MIS forms along with data verification, if necessary, to the SAWC who will ensure their accuracy, input the data into the tracking system, snake copies of the forms, and submit the forms to the MIS unit for official recording. Once a Setvice Provider is ready to exit a youth participant, SAWC is consulted to determine the best exit strategy. The objective is to make sure that the youth has received quality and necessary assistance to improve their situation and meet WIA Performance Measures. As the Service Navigator, the SAWC is responsible for reviewing every exit form, requesting data verification if necessary, obtaining post test score forms, making sure that all activities are closed, and ensuring that exiting the youth is in the best interest of the youth first and then to the YSPN as a whole. Once that has been established, all exit forms and pertinent information are input Alto the tracking system and copies are made and sent to the MIS unit for entry into the JTA system. 8 250-15