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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 6, 2009 TITLE: CONTRACT RENEWAL FOR SIDEWALK MAINTENANCE (SPEC. NO. 06-102) f ~ '` ITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15f Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER Renew the contract with Channel Islands Sawing for sidewalk maintenance for a one-year period in the annual amount not to exceed $150,000. DISCUSSION The Public Works Agency's (PWA) Maintenance Services Division is responsible for maintaining the sidewalks of Santa Ana. PWA evaluates the condition of the sidewalks and identifies uneven surfaces, cracks and holes that need repairing. Once identified, the repair work is contracted. The recommended contract provides for offset grinding to repair uneven surfaces caused by underlying tree roots that raise sidewalk areas, resulting in risks to pedestrian traffic. During the previous contract term, 3,600 sidewalk areas were repaired using offset grinding. A separate contract is used to repair cracks and holes in sidewalks. On August 7, 2006, the City Council awarded a contract to Channel Islands Sawing for a one-year period with provision for three, one-year renewals. The vendor has performed satisfactorily during the past contract period and has agreed to renew the contract without an increase in pricing. Staff recommends the final renewal of the contract. FISCAL IMPACT Funds are available in the Public Works Road Maintenance account (no. 29- 631-6291). APPROVED AS TO FUNDS AND ACCOUNTS: James G. ss ~ ~iC.Francisco Gutierrez r~ Executiv Director Executive Director r Public orks Agency Finance & Mgmt. Services Agency JGR/WO/06-102.R3.9: 2 2 ~~~