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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JULY 6, 2009 <br />TITLE: <br />CONTRACT RENEWAL FOR <br />BRASS WATER SERVICE FITTINGS <br />(SPEC. NO. 07-057) <br />~Z4n //~~~~~ti 1, <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15t Reading <br />^ Ordinance on 2~d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For` <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with Wells Supply Company for brass water service <br />fittings for a one-year period in an annual amount not to exceed $95,000. <br />DISCUSSION <br />Last year, the Public Works Agency (PWA) Water Division delivered 43,000 <br />acre feet of water to businesses and residents in Santa Ana. To do so, PWA <br />maintains an extensive distribution system that includes 20 active wells, <br />seven pumping stations and reservoirs, and seven import water connections, <br />as well as miles of water pipe. In order to perform maintenance and <br />repairs on this extensive system, PWA requires an assortment of materials <br />such as bushings, flanges, nuts, and stops. The materials are purchased <br />through the Central Stores warehouse for distribution. The contract for <br />brass water service fittings is designed to provide quality products at a <br />significant savings based on quantity pricing. <br />On July 16, 2007, contracts for brass water service fittings were awarded <br />to three vendors for a one-year period with provision for four, one year <br />renewals. At the first renewal, one vendor was unable to provide pricing <br />for a one-year term, resulting in the renewal of the contract with two <br />vendors. At the second renewal, Wells Supply Company, a Santa Ana vendor, <br />has agreed to renew the contract with no price increases. Ferguson <br />Waterworks has agreed to renew the contract; however, the vendor has <br />requested a 12 percent increase. Staff verified that Wells Supply Company <br />could provide the additional contract items at a lower price. As such the <br />Ferguson Waterworks is not recommended for renewal. Wells Supply Company <br />has performed satisfactorily during the past contract period. Staff <br />recommends the second renewal of the contract, including the additional <br />items. <br />22E-1 <br />