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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JULY 6, 2009 <br />TITLE: <br />CONTRACT AWARD FOR <br />TRANSPORTATION SERVICES <br />FOR THE SENIOR CENTERS <br />(SPEC. NO. 09-036) <br />ti.-~1/ // <br />_ L/ <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 151 Reading <br />^ Ordinance on 2nd Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract with JFK Transportation to provide transportation services <br />for the Senior Centers for a one-year period, with provision for four, one <br />year renewals in an annual amount not to exceed $40,000. <br />DISCUSSION <br />The Recreation and Community Services Agency (PRCSA) provides a full scope <br />of senior services, including health and fitness classes, volunteer <br />opportunities, medical and legal consultations, and home delivered and on- <br />site meal programs. Additionally, PRCSA arranges daily transportation <br />services between Senior's homes and the City's Senior Centers including <br />daily shopping trips and monthly excursions to local venues. The vehicles <br />make approximately 2,000 round trips a month and are specially designed to <br />accommodate individuals with disabilities. <br />The notice inviting bids was advertised on May 19, 2009 and bids were <br />solicited. A summary of the bid invitations and bids received is as <br />follows: <br />18 Invitations For Bid mailed <br />5 Invitations For Bid mailed to Santa Ana vendors <br />4 Bids received <br />1 Bid received from a Santa Ana vendor <br />Bids were received, opened on June 10, 2009, and evaluated (Exhibit 1) To <br />evaluate costs, vendors provided quotations for representative <br />transportation services that included various conditions and locations. <br />The bid received from JFK Transportation, a Santa Ana vendor, is responsive <br />to the specifications and meets the City's requirements. The annual amount <br />is based on staff's projection for the next year. <br />22L-1 <br />