25E - FIRE ALARM SYSTEMS - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: July 6, 2009 TITLE: AGREEMENT FOR FIRE ALARM SYSTEMS MAINTENANCE AND TIME CLOCK SUPPLIES WITH SIMPLEX GRINNELL APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15f Reading ^ Ordinance on 2"d Reading ^ {mplementing Resolution ^ Set Public Hearing For_ t rZ // ~C~,.-~----~...-- CI Y ANAGER RECOMMENDED ACTION CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the attached agreement with Simplex Grinnell for a one year period with provision for four one-year renewals, in an annual amount not to exceed $65,000, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION City facilities are equipped with fire alarm systems for the protection of people and property. The alarm systems require inspection, preventive maintenance and repair services to ensure continued operation. Additionally, the alarm systems are tested regularly in accordance with the State of California Fire Marshall regulation and National Fire Protection Association rules. On May 12, 2009, the City conducted a formal Request for Proposal process to solicit offers from qualified firms to provide this service. A summary of the RFP solicitations and the proposals received is as follows: 3 Request for Proposals issued 2 Proposals received The proposals were reviewed by City staff and were found to provide comparable service, with Simplex Grinnell proposal providing the most favorable cost structure. This agreement provides the fire alarm maintenance for approximately 40 City facilities at a cost of $40,000, with a contingency of $20,000 to cover parts and repair services. Additionally, $5,000 is included for Simplex time clock service and supplies, as well as for new time clock purchases. 25E-1