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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JULY 6, 2009 <br />TITLE: <br />CONTRACT AWARD FOR <br />ASPHALT CONCRETE MATERIALS <br />(SPEC. NO. 09-029) <br />/~ <br />l / <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1ST Reading <br />^ Ordinance on 2nd Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Vulcan Materials Co. for asphalt concrete materials for <br />a one-year period, with provision for four, one-year renewals in an annual <br />amount not to exceed $45,000. <br />DISCUSSION <br />The Public Works Agency performs a variety of maintenance and repairs on <br />the City's water and sewer systems. Tasks include mainline leak repairs to <br />the 450-mile water main system, repairs and/or replacements of the 47,000 <br />water services, and repairs and/or replacements of the estimated 44,000 <br />sewer laterals. As such, trench cuts are required in order to perform <br />these repairs. The Water Resources Division requires temporary asphalt <br />concrete mix to perform trench repairs in asphalt concrete streets. <br />Permanent asphalt concrete trench resurfacing is provided under a separate <br />contract administered by the Maintenance Services Division. <br />The notice inviting bids was advertised on May 13, 2009 and bids were <br />solicited. A summary of the bid invitations and bids received is as <br />follows: <br />4 Invitations For Bid mailed <br />1 Invitation For Bid mailed to a Santa Ana vendor <br />1 Bid received from a Santa Ana vendor <br />The bid was received and opened on June 2, 2009, and evaluated. The bid <br />received from Vulcan Materials Co. is responsive to the specifications and <br />meets the City's requirements. The annual amount is based upon past usage <br />and staff's projection for the next year. <br />22J-1 <br />