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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 3, 2009 <br />TITLE: <br />CONTRACT AWARD FOR <br />LANDSCAPING AND HAND TOOLS <br />(SPEC. NO. 09-037) <br />~~~ <br />CITY MANAGER <br />RECOMMENDED ACTfON <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15' Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />1. Reject the bids from Bon Tool Company and Hilti, Inc. as <br />nonresponsive. <br />2. Award contracts for landscaping and hand tools for a one-year period, <br />with provision for four, one-year renewals in the annual amounts as <br />follows: <br />Vendor: Location: Amount: <br />Shamrock Supply Co., Inc. Anaheim $50,000 <br />W.W. Grainger, Inc. Santa Ana $30,000 <br />DISCUSSION <br />In order to perform general maintenance, various City departments require <br />an assortment of tools such as saws, hammers, screwdrivers, shovels, and <br />rakes. The items are purchased through the Central Stores warehouse for <br />distribution to the various departments. The contracts for landscaping and <br />hand tools are designed to provide quality products at significant savings <br />based on quantity pricing. In addition, the City also establishes <br />contracts for miscellaneous landscaping and hand tool purchases with local <br />suppliers for items that are not available from Central Stores. <br />The notice inviting bids was advertised on June 4, 2009 and bids were <br />solicited. A summary of the bid invitations and bids received is as <br />follows: <br />18 Invitations For Bid mailed <br />5 Invitations For Bid mailed to Santa Ana vendors <br />8 Bids received <br />2 Bids received from Santa Ana vendors <br />22D-1 <br />