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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 3, 2009 <br />TITLE: <br />AGREEMENT WITH MIKE LINARES, INC. <br />FOR PREPARATION OF FEDERAL PROGRAM <br />PLANS <br />-, <br />f /~ , 7 <br />_ C .~ ~ ~~U <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1S` Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Direct the City Attorney to prepare and authorize the Deputy City Manager <br />for Development Services to execute a $95,000 contract with Mike Linares, <br />Inc. to prepare the 2010-14 Consolidated Five Year Plan, the Citizen <br />Participation Plan, the 2008-09 and 2009-10 Consolidated Annual <br />Performance Evaluation Reports, and to provide consultation services on <br />federal programs. <br />DISCUSSION <br />Every five years the U.S. Department of Housing and Urban Development <br />(HUD) requires the City of Santa Ana to prepare a Consolidated Five Year <br />Plan (Consolidated Plan) and a Citizen Participation Plan. The <br />Consolidated Plan serves multiple purposes, including (1) a strategy and <br />action plan for carrying out and assessing performance of HUD-funded <br />programs; (2) an opportunity to integrate into one document the planning <br />and budgeting of various funds (local and non-local); and, (3) serves as <br />the City's application for Federal funds under HUD's formula grant <br />programs which include Community Development Block Grant (CDBG), HOME <br />Investment Partnership Grant (HOME), Emergency Shelter Grant (ESG), and <br />Housing Opportunities for Persons with Aids Grant (HOPWA) It also <br />includes the first of five Annual Action Plans required during the five <br />year period. The Citizen Participation Plan describes the City's <br />strategy for informing and involving the public in the creation of its <br />plans and programs for using federal grant funds. <br />On May 26, 2009, the City released a Request for Proposals (RFP) <br />soliciting proposals from experienced consulting firms to prepare the <br />City's 2009-14 Consolidated Plan, its Citizen Participation Plan, four <br />subsequent Annual Action Plans, and five year-end Consolidated Annual <br />Performance Evaluation Reports (CAPERS) In addition, the City was <br />seeking a firm that had the experience and expertise to provide <br />25J-1 <br />