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ORANGE COUNTY CHILDREN'S THERAPEUTIC ARTS CENTER 14 - 2009
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ORANGE COUNTY CHILDREN'S THERAPEUTIC ARTS CENTER 14 - 2009
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Last modified
5/6/2020 9:13:32 AM
Creation date
8/7/2009 3:37:04 PM
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Contracts
Company Name
ORANGE COUNTY CHILDREN'S THERAPEUTIC ARTS CENTER
Contract #
A-2009-073
Agency
COMMUNITY DEVELOPMENT
Council Approval Date
6/1/2009
Expiration Date
6/30/2010
Insurance Exp Date
12/21/2009
Destruction Year
2015
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WIA Grant 2009-2010 <br />OCCTAC Narrative <br />Curriculum based on the California State Standards for the Visual Arts and incorporating creative <br />projects while focusing on developing literacy skills and student documentation. He has a M.F.A. Degree <br />in Creative Writing from California Institute of the Arts and a B.A. in Spanish from Columbia University. <br />C. Fiscal Capacity <br />1. Describe the process used to capture and report fiscal data? All invoices or vendor statements will be <br />initialed by the Chief Operating Officer or the Executive Director prior to signing the check to pay that <br />bill or invoice. After checks are printed and signed, the accountant shall mark "Paid" with the date of <br />payment and check number utilized for payment. All disbursements shall be reviewed and approved by <br />the Chief Operating Officer and/or the Executive Director. A monthly review of all disbursements shall <br />be conducted by the Accounting/Finance Director for verification of accuracy, documentation and <br />appropriate approval. The Executive Director shall be authorized to expend funds as approved by the <br />Board of Directors under the organization's annual operating budget. <br />2. Attach a copy of the procurement policies and procedures.-Attachment at the end of Narrative <br />3. What systems are used to ensure fiscal accountability and appropriate expenditures and planned <br />costs? All requests for reimbursement shall be reviewed and approved by the Executive Director. All <br />reimbursements are subject to budgetary limitations as established in the organization's approved <br />operating budget. No reimbursement shall be made without appropriate backup documentation (i.e. <br />Receipt or comparable document stating purchase description, date, place and amount of sale and of <br />the specific reimbursable item). <br />Accountine Method• OCCTAC utilizes an accrual-based account methodology. Revenue and expenses <br />shall be recorded in the month that they were incurred or earned as opposed to the month that the <br />cash is paid out or received. <br />Cost Allocation Method• Costs shall be allocated using the Direct Cost Allocation Method (OBM Circular <br />A-122). OCCTAC shall classify each item to a specific program, department, site, grant or contact that it <br />directly relates to. Indirect expenses like general administration and general expenses shall be allocated <br />based on the allowable budgeted portion of each program with the remaining portion to the center's <br />administrative category. OCCTAC shall produce financial reporting for each of the Center's program <br />functions. In consolidation, these programs shall make up the overall financial position of OCCTAC. All <br />transactions (Payments and cash receipts) that occur at the center shall be classified under identified <br />categories and programs. When program funding is split between two or more sources, the cost <br />allocation for this program shall conform to the budget allocations established in the program. <br />Budeets: Under the supervision of the Finance Committee and prior to the beginning of each fiscal year, <br />the Executive Director and Chief Operating Officer prepare an Operational Budget, including Program <br />Budgets. Tuition fees, Service fee rates, dues, subscription rates, etc., shall be approved by the Board. <br />Any gifts (monetary or otherwise) resulting from fund-raising activities, solicitations and acceptance of <br />gifts or contributions that are presented with restrictions of use shall be approved by the Board of <br />Directors and submitted to the finance committee to verify the appropriate method of accounting and <br />subsequent reporting. <br />Receivable: Receivables shall be aged monthly and delinquent accounts shall be followed up for <br />collection. Receivables from miscellaneous sources shall be reviewed periodically by the Treasurer and <br />
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