ORANGE COUNTY CHILDREN'S THERAPEUTIC ARTS CENTER 14 - 2009

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WIA Grant 2009-2010 OCCTAC Narrative Curriculum based on the California State Standards for the Visual Arts and incorporating creative projects while focusing on developing literacy skills and student documentation. He has a M.F.A. Degree in Creative Writing from California Institute of the Arts and a B.A. in Spanish from Columbia University. C. Fiscal Capacity 1. Describe the process used to capture and report fiscal data? All invoices or vendor statements will be initialed by the Chief Operating Officer or the Executive Director prior to signing the check to pay that bill or invoice. After checks are printed and signed, the accountant shall mark "Paid" with the date of payment and check number utilized for payment. All disbursements shall be reviewed and approved by the Chief Operating Officer and/or the Executive Director. A monthly review of all disbursements shall be conducted by the Accounting/Finance Director for verification of accuracy, documentation and appropriate approval. The Executive Director shall be authorized to expend funds as approved by the Board of Directors under the organization's annual operating budget. 2. Attach a copy of the procurement policies and procedures.-Attachment at the end of Narrative 3. What systems are used to ensure fiscal accountability and appropriate expenditures and planned costs? All requests for reimbursement shall be reviewed and approved by the Executive Director. All reimbursements are subject to budgetary limitations as established in the organization's approved operating budget. No reimbursement shall be made without appropriate backup documentation (i.e. Receipt or comparable document stating purchase description, date, place and amount of sale and of the specific reimbursable item). Accountine Method• OCCTAC utilizes an accrual-based account methodology. Revenue and expenses shall be recorded in the month that they were incurred or earned as opposed to the month that the cash is paid out or received. Cost Allocation Method• Costs shall be allocated using the Direct Cost Allocation Method (OBM Circular A-122). OCCTAC shall classify each item to a specific program, department, site, grant or contact that it directly relates to. Indirect expenses like general administration and general expenses shall be allocated based on the allowable budgeted portion of each program with the remaining portion to the center's administrative category. OCCTAC shall produce financial reporting for each of the Center's program functions. In consolidation, these programs shall make up the overall financial position of OCCTAC. All transactions (Payments and cash receipts) that occur at the center shall be classified under identified categories and programs. When program funding is split between two or more sources, the cost allocation for this program shall conform to the budget allocations established in the program. Budeets: Under the supervision of the Finance Committee and prior to the beginning of each fiscal year, the Executive Director and Chief Operating Officer prepare an Operational Budget, including Program Budgets. Tuition fees, Service fee rates, dues, subscription rates, etc., shall be approved by the Board. Any gifts (monetary or otherwise) resulting from fund-raising activities, solicitations and acceptance of gifts or contributions that are presented with restrictions of use shall be approved by the Board of Directors and submitted to the finance committee to verify the appropriate method of accounting and subsequent reporting. Receivable: Receivables shall be aged monthly and delinquent accounts shall be followed up for collection. Receivables from miscellaneous sources shall be reviewed periodically by the Treasurer and