ORANGE COUNTY CHILDREN'S THERAPEUTIC ARTS CENTER 14 - 2009

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WIA Grant 2009-2010 OCCTAC Narrative 4. Describe invoicing process and list qualifications of staff assigned to task. Lead Accounting Clerk--Sherri Sisson, Graduate student at UCLA through the Western Consortium Exchange Student program and earned a Masters Degree from the University of Hawaii and received Certificates in Accounting and Taxation from Saddleback College. Sherri has 6-years experience with QuickBooks accounting software and 15 years experience with Excel and Budgeting and Forecasting. Her experience includes: Volunteer Treasure of Pacific Yearly Meeting annual budget of $250,000 2004- 2006; Volunteer Treasurer for Southern California Quarterly Meeting of the Religious Society of Friends Annual budget of $15,0001998 to Current. Monies received by mail• All checks received by mail shall be immediately stamped using the ORANGE COUNTY CHILDREN'S THERAPEUTIC ARTS CENTER "For Deposit Only" stamp bearing the Orange County Children's Therapeutic ARTS Center and Operating Checking Account number. All monies will be: • Recorded on Income Log indicating date of receipt, name-source or donor, purpose & amount; • All cash received by mail is secured by Secretary in sealed envelope indicating amount/ date received on outside of envelope; Envelope shall be kept under lock in the petty cash box until deposited; • Income/Deposit Summary Sheet shall be completed for monies received; • A copy of checks/cash or checks received, attached to Summary Sheet; • Summary Sheet, attached checks w/copies, to Executive Director for review and deposits. Billine: After the Executive Director, the COO and Accounting Assistant reviews the expenses, the Accounting Assistant will then enter the data from the participants' stipends and/or time sheets as well as related expenses into the accounting system to generate an invoice. The invoice will be on the appropriate form provided by the WIA Contract and submitted for reimbursement. 5. Describe how agency's financial stability is not dependent on WIA funds. Financial Stability The OCCTAC Board Members are volunteers and operate as a working board. They provide support, recommendations and over-site to the founder and executive director. The Executive Director; Chief Operating Officer; administrative staff and coordinators manage the day-to-day operations of the organization. The board members are involved with deciding major policy and program changes and fund-raisine activities via the board committees. The committees include: 1) Executive Committee; 2) Finance Committee; 3) Fund-Development Committee; and 4) Board Development. With the committee structure in place, OCCTAC is actively engaged in a high level offund-raising activity. The Fund- Development Committee now has an annual campaign to sustain and support OCCTAC's operations. The Center continues to receive regular monthly tuition from the After-school ARTS Programs to assist with general operations. We continue to maintain current contracts as well as secure new contracts with the following agencies: 1) Santa Ana Unified School District to provide Tutoring services, Music Therapy and Early intervention; 2) Regional Center to provide Socialization Training to Children and Youth with Disabilities; 3) County of Orange, Social Services to provide Tutoring and After-School Programs to youth with Emotional Disabilities and Behavioral Problems; and Providence Community Services to work with