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1. SUBRECIPIENT shall maintain client data demonstrating client eligibility <br />for services provided for a period of five (5) years after the termination of all activities funded <br />under this AGREEMENT, or after the resolution of all Federal audit findings, whichever occurs <br />later. Such data shall include, but not be limited to, client name, address, verifiable income level <br />(as documented by income tax returns, employee payroll records, retirement statements, etc., or <br />other third party documentation acceptable to CITY, for determining eligibility), and description of <br />service provided. Such information shall be made available to HUD representatives, CITY <br />monitors, or their designees, for review upon request. <br />2. SUBRECIPIENT shall develop and implement procedures to ensure the <br />confidentiality of records pertaining to any individual provided family violence prevention or <br />treatment services under any PROJECT assisted under the subject program, including protection <br />against the release of the address or location of any family violence shelter project, except with the <br />written authorization of the person responsible for the operation of the shelter. <br />3. SUBRECIPIENT is required to actively participate and enter into the <br />CITY's local Homeless Management Information System/Client Management Information System <br />(HMIS/CMIS) all required client data on a monthly basis. The HMIS/CMIS is a system for <br />tracking the use of homeless programs and related activities producing an unduplicated count of <br />the people using those services. <br />L. Property Records <br />SUBRECIPIENT shall maintain real property inventory records which clearly <br />identify properties improved. Properties retained shall continue to meet eligibility criteria, rental <br />limitations, health, safety and building codes according to federal, state and local requirements. <br />M. Close-Out <br />SUBRECIPIENT's obligation to CITY shall not end until all close-out requirements <br />are completed. Activities during this close-out period shall include, but are not limited to: making <br />final payments; submitting final invoice(s), report(s), in accordance with the requirements of <br />paragraph VI.D.S above, and documentation; disposing of program assets (including the return to <br />CITY of all unused materials and equipment); remitting any receivable accounts to CITY, and <br />determining the custodianship of records. <br />N. Equipment <br />1. SUBRECIPIENT shall use, manage and dispose of equipment in accordance <br />with 24 CFR 85.32. <br />Page 14 of 26 <br />20C-19 <br />