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Agreements For Temporary Consulting Services For Information Technology September 08, 2009 Page 3 A Request for Proposal (RFP) for Temporary Technical Contract Service and Consulting Services was issued by ISD in March 2007. Twelve proposals were evaluated and the top four vendors were identified. On June 18, 2007, Council approved agreements with these four vendors for a one-year period, with the option of four renewal terms. During the past 24 months, the vendors have provided excellent service and support to the City. Under these agreements, temporary contractors in various technology specialties are engaged on an as needed basis to support City business operations. These engagements greatly differ in duration. This results in a varying rate in the use of the approved funding. Rather than return to the Council at the end of a specific term of one year, staff requests that the term be recognized as the duration until approved funds are fully expended. In September 2008, Council appropriated $3,590,000 which staff estimates will provide services into October 2009, at which time the additional funding will be added to the contract to continue services. Over the term of the agreements with these four vendors, temporary contractors provided by the vendors to the City have directly contributed to the implementation of over 11 new or enhanced City business systems including: the Lawson ERP system, wireless data communications for public safety, the Teen Center for the Library, and the SAY Youth Employment Program 2009. These systems have employed 40+ new servers, 51 terabytes of network based storage, several network switches and dozens of PC workstations, and converted 175 patrol cars to use the City's secure wireless data communications network as their primary connection to Dispatch. The support workload related to these new systems is being achieved through the use of enhanced technologies driven by the contractors and the total compensation in the recommended contract amendments does not reflect any increase. FISCAL IMPACT Funds are available Services accounts 6291/10910143-62300, 62300, 109-700-6291/: 6291/08209054-62300, 62300). in various Technology Plan, Other Contractual (accounts 109-200-6291/10910142-62300, 109-300- 109-400-6291/10910144-62300, 109-600-6291/10910146- L0910147-62300, 11-338-6291/01114425-62300, 82-178- 80-180-6291/08009051-62300, 570-935-6291/57018843- APPROVED AS TO FUNDS AND ACCOUNTS: (~tt~l~ ~ nC ~ ~ ~ .~ do .~ , n. Francisco Gutierrez Executive Director Finance & Management Services Agency 25J-3