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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: October 5, 2009 TITLE: CONTRACT RENEWAL FOR INMATE CLOTHING AND SHOES (SPEC. NO. 06-090) _ ~~--~'~ CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15' Reading ^ Ordinance on 2nd Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Renew the contract with Bob Barker, for the purchase of inmate clothing and shoes for a one-year period in an amount not to exceed $28,015; and an additional $6,000 for an annual blanket contract for a total annual amount not to exceed $34,015. DISCUSSION The City of Santa Ana maintains a 512-bed holding facility, which houses inmates during the arraignment and hearing process. Board of Corrections guidelines mandate that all inmates must be supplied with clean outer garments and footwear. Inmates may use their own undergarments, or purchase them through the commissary. Colored undergarments are provided to inmates who do not have their own undergarments and are unable to purchase them through the commissary. The contract is designed to facilitate daily operations by providing undergarments and shoes on an as needed basis at a significant cost savings based on quantity pricing. On August 21, 2006, the City Council awarded a contract to Bob Barker, formerly Leslee Scott, Inc., for a two-year period, with provision for three one-year renewals. In addition to providing clothing and shoes, Bob Barker also provides laundry bags, linens and miscellaneous supplies for the holding facility. The contract renewal, when combined with anticipated purchases during the current fiscal year, exceeds the $25,000 aggregate limit. The vendor has performed satisfactorily during the past contract period and has agreed to renew the contract without an increase in pricing. Staff recommends the second renewal option of the contract. 22A-1