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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />CLERK OF COUNCIL USE ONLY: <br />OCTOBER 5, 2009 <br />TITLE: <br />AGREEMENT AMENDMENT WITH <br />MERCHANTS LANDSCAPE FOR <br />MAINTENANCE OF THE STADIUM AND <br />CIVIC CENTER <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15S Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an <br />amendment to the agreement with Merchants Landscape Services to provide <br />landscape maintenance services at the Stadium and Civic Center in an <br />amount not to exceed $108,189, for a total agreement amount of $584,263. <br />DISCUSSION <br />On May 18, 2009, the City Council approved a one-year agreement <br />amendment with Merchant's Landscape to continue with the park landscape <br />maintenance. The amendment did not include the Civic Center or the <br />Stadium. Staff is proposing to amend the existing agreement with <br />Merchant's for a two month period to include the maintenance of the <br />Civic Center and the Stadium. During this two month period, staff will <br />be further developing the plans for a long-term landscape maintenance <br />program for the Civic Center and the Stadium. <br />The current base agreement is in the amount of $453,403, and includes a <br />five percent contingency for a total amount not to exceed $476,074. This <br />agreement amendment will add two months of service for the Stadium and <br />the Civic Center and add a contingency for unanticipated and emergency <br />work. This amendment will increase the agreement total by $108,189 to <br />an amount not to exceed $584,263. <br />25H-1 <br />