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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />November 2, 2009 <br />TITLE: <br />CONTRACT AWARD FOR <br />SERVERS <br />(SPEC. NO. 09-047) <br />~~ ~~~ <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15t Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Govplace for the purchase of servers in an amount not <br />to exceed $39,651. <br />DISCUSSION <br />The Santa Ana Police Department utilizes technology in various ways to <br />maintain operational and administrative support in addressing crime related <br />issues within the City. The primary database computer server is over 6 <br />years old and is beyond the manufacturer's end-of-life for service. The <br />server currently supports the department's Intranet, case tracking, report <br />writing module, records management system, evidence and more. Updates to <br />many of these applications have been delayed due to the technology <br />inadequacies and limited capacities of this server. <br />The Information Services Division (ISD) provides all support for servers in <br />the Santa Ana Police Department Data Center. ISD seeks to upgrade this <br />obsolete server and expand the related virtualization computing <br />environment. This will allow the consolidation of many other older systems <br />into a much smaller number of newer systems. This approach will not only <br />save in up-front hardware costs but also in recurring power and cooling <br />costs. Most importantly, critical SAPD computer systems will be made more <br />reliable and will be able to host enhanced computer applications supporting <br />SAPD operations. <br />The Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against <br />contracts from any public agency utilizing a competitive bid process. The <br />Western States Contracting Alliance (WSCA) establishes California Multi- <br />state Cooperative Agreements for Commodities, IT Goods & Services, and <br />Telecommunication Goods and Services. WSCA agreements are available to all <br />State of California governmental entities that expend public funds for the <br />acquisition of both goods and services. Govplace is a value added re-seller <br />offering WSCA pricing. <br />22A-1 <br />