22D - MOTOR CONTROL CENTER UPGRADE

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 2, 2009 TITLE: CONTRACT AWARD FOR MOTOR CONTROL CENTER UPGRADE AT WELL 34 (SPEC. NO. 09-044) ,~ ` CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 1Sl Reading ^ Ordinance on 2nd Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER Award a contract to Digital Control Services, Inc. control center at Well 34 in the amount of $231,400. DISCUSSION to upgrade the motor The Public Works Agency's Water Resources Division operates 21 water wells that provide approximately 70 percent of the City's water supply. The Agency is upgrading the motor control center for Well 34, which is located at 1727 W. Alton Street. The motor control center regulates the two motors that are used to move water from the Well 34 reservoir into the distribution system. A variable frequency motor drive is used to regulate the quantity of water pumped from most of the City's wells and pump stations. Currently, the motors at Wells 34 are not equipped with variable frequency motor drives. Installation of variable frequency motor drives on the motors at Well 34 will allow the pumps to start smoothly, use less energy and will reduce pressure surging into the water lines. The notice inviting bids was advertised on August 14, 2009 and bids were solicited. A summary of the bid invitations and bids received is as follows: 13 Invitations For Bid mailed 3 Invitations For Bid mailed to Santa Ana vendors 4 Bids received Bids were received, opened on September 9, 2009, and evaluated (Exhibit 1). The bid received from Digital Control Services, Inc., is responsive to the specifications and meets the City's requirements. A 10% contingency has been included for unanticipated minor modifications. 22D-1