25S - MAINTENANCE OF AIR CONDITIONING

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 2, 2009 TITLE: AMEND AGREEMENT N-2004-062-04 WITH TRANS, INC. FOR MAINTENANCE, SERVICE AND REPAIR OF AIR CONDITIONING UNITS AT GRAND CENTRAL ART CENTER cU U " " .!L CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15t Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the attached amendment to the agreement with TRANS, Inc. in the amount of $28,500, for a total amount not to exceed $53,500, subject to non- substantive changes approved by the City Manager and City Attorney. DISCUSSION The Building Maintenance Division of the Finance and Management Services Agency maintains approximately 50 buildings, including fire stations, recreation and community centers, libraries, City Hall, the Police Administration building, and the Corporate Yard. These public buildings, ranging from 10 to 50 years old, require various levels of service for complex mechanical systems, including heating and air conditioning equipment. To maintain these systems in good working condition, it is vital to have preventive maintenance and repair service available, including periodic inspection of chillers and boilers and repair of equipment on an as-needed basis. On April 28, 2009, the City entered into an agreement with TRANS, Inc. for a one-year renewal term in an amount not to exceed $25,000. In the course of regular inspections at the city-owned Grand Central building, equipment repairs and preventive maintenance needs were identified to increase the life expectancy of the equipment. With the expenditure of funds for these necessary repairs, additional funds are needed to continue on-going inspections, maintenance and repairs for the remaining contract period. 25S-1