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Department of Justice <br />Office of Justice Programs <br />f National Institute of Justice <br />AWARD CONTINUATION <br />SHEET PAGE 6 OF 9 <br />Cooperative Agreement <br />PROJECT NUMBER 2009- DN- BX -KO40 AWARD DATE 09/16,12009 <br />SPECIAL CONDITIONS <br />12. Within 45 days after the end of any conference, meeting, retreat, seminar, symposium, training activity, or similar event <br />funded under this award, and the total cost of which exceeds S20,000 in award funds, the recipient must provide the <br />program manager with the following information and itemized costs: <br />1) name of event; <br />2) event dates; <br />3) location of event; <br />4) number of federal attendees; <br />5) number of non - federal attendees; <br />6) costs of event space, including rooms for break -out sessions; <br />7) costs of audio visual services; <br />8) other equipment costs (e.g., computer fees, telephone fees); <br />9) costs of printing and distribution, <br />10) costs of meals provided during the event; <br />11) costs of refreshments provided during the event; <br />12) costs of event planner, <br />13) costs of event facilitators; and <br />14) any other costs associated with the event. <br />The recipient must also itemize and report any of the following attendee (including participants, presenters, speakers) <br />costs that are paid or reimbursed with cooperative agreement funds: <br />I) meals and incidental expenses (M &IE portion of per diem); <br />2) lodging; <br />3) transportation to /from event location (e.g., common carrier, Privately Owned Vehicle (POV)); and, <br />4) local transportation (e.g., rental car, POV) at event location. <br />Note that if any item is paid for with registration fees, or any other non -award funding, then that portion of the expense <br />does not need to be reported. <br />OR will provide further instructions regarding the submission of this data at a later time. <br />OJP FORM 4000/2 (REV. 4 -88) <br />all <br />