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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 2, 2009 <br />TITLE: <br />CONTRACTS RENEWAL FOR <br />VEHICLE BODY REPAIR <br />(SPEC. NO. 07 -086) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s` Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />Renew the contract with Kelly's Body Shop Inc. for vehicle body repair for <br />a one -year period in an annual amount not to exceed $85,000. <br />DISCUSSION <br />The Finance and Management Services Agency Fleet Maintenance Division is <br />responsible for the maintenance and repair of approximately 600 vehicles, <br />including police patrol sedans. Body, frame and certain mechanical and <br />electrical system repairs are often contracted out for prompt and efficient <br />repair of vehicles with a minimum interruption of service. <br />On November 5, 2007, the City Council awarded a contract to Kelly's Body <br />Shop for a one -year period with provisions for two one -year renewals. The <br />vendor has performed satisfactorily during the past contract period and has <br />agreed to renew the contract without an increase in pricing. Kelly's Body <br />Shop, a Santa Ana vendor consistently offers competitive pricing and <br />immediate scheduling of repairs. Staff recommends the final renewal of the <br />contracts. The annual amount is based upon past usage and staff's <br />projection for the next year. <br />FISCAL IMPACT <br />Funds are available in the Fleet Maintenance Maintenance & Repair Machines <br />& Equipment account (no. 07510100 62322). <br />Francisco Gutierrez <br />Executive Director <br />Finance and Management Services Agency <br />FG /KM/07 -086R2 <br />22C -1 <br />