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REQUEST FOR <br /> COUNCIL ACTION <br /> - <br /> <br /> CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: <br /> <br /> NOVEMBER 16, 2009 <br /> TITLE: APPROVED <br /> AGREEMENT AMENDMENT WITH MERCHANTS ? As Recommended <br /> LANDSCAPE FOR MAINTENANCE OF THE ? As Amended <br /> STADIUM AND CIVIC CENTER ? Ordinance on 15` Reading <br /> ? Ordinance on 2nd Reading <br /> ? Implementing Resolution <br /> ? Set Public Hearing For <br /> CONTINUED TO <br /> ~G~t"~-'--'-- FILE NUMBER <br /> CITY MANAGER <br /> RECOMMENDED ACTION <br /> Authorize the City Manager and Clerk of the Council to execute an <br /> amendment to the agreement with Merchants Landscape Services to provide <br /> landscape maintenance services at the Stadium and Civic Center in an <br /> amount not to exceed $273,976 for a total agreement amount of $858,239. <br /> DISCUSSION <br /> The City of Santa Ana has for over 20 years contracted landscape <br /> maintenance for bike trails and street medians. In 2003, 18 parks were <br /> contracted out for landscape maintenance. The City currently has four <br /> agreements with several landscape maintenance companies. On May 18, <br /> 2009, the City Council approved a one-year agreement amendment with <br /> Merchant's Landscape to continue with the park landscape maintenance at <br /> 10 park sites. The amendment did not include the Civic Center or the <br /> Stadium which were being maintained by part-time city employees. On <br /> October 5, 2009 the City Council approved an amendment to the Merchants <br /> agreement and added the Stadium and the Civic Center for a two-month <br /> period. The Civic Center and the Stadium has unique special maintenance <br /> needs. Merchants Landscape Services have been doing a good job these <br /> last two months. Staff is proposing to amend the agreement with <br /> Merchant's for an additional seven month period. During this time, <br /> staff will be developing plans for a long-term landscape maintenance <br /> program for the Civic Center and the Stadium. <br /> The current agreement amount is $584,263. This amendment will add <br /> $209,370 for seven month of routine maintenance and a $64,606 <br /> contingency for unanticipated and emergency work, for a total agreement <br /> amount to exceed $858,239. <br /> 25A-1 <br /> <br />