MAXIMUS FINANCIAL SERVICES, INC. (MAXIMUS, INC.) 3 - 2009

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iivSs;R~;NrE UtV FILE V'rU~K MAY PROCEEa UNTIL INSURANCE EXPIRES __~"-/-020/r) CLERK OF COUNCfL ~~' BATE: i2-7-o 9 ~I~ Marilyn 1~lo~col AGREEMENT FOR STATE MANDATED COST REIMBURSEMENT SERVICES N-2009-138 This Agreement is made and entered into this 1St day of October, 2009 by the City of Santa Ana, a municipal corporation and charter City duly organized and existing under the constitution and laws of the State of California ("City") and MAXIMUS Financial Services, Inc. ("Consultant"), a California Corporation. RF,(~'iTAT.S A. The City desires to retain a Consultant having special skill and knowledge in the field of preparing applicable State Mandate Reimbursement claims in order to maximize revenue to City. B. Consultant represents that Consultant is an independent contractor that has the knowledge and experience to prepare and submit such State Mandate Reimbursement claims on behalf of City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform those services and provide those products as set forth in Exhibit A to this Agreement. The following terms shall apply to the terms and conditions set forth in Exhibit A: 1) City shall approve each claim; 2) Claim shall be filed based upon proof of City costs; 3) Claim shall not be filed if costs do not exceed One Thousand Dollars ($1,000) per program per year. If data needed to file applicable claims is not provided by City in a timely manner Consultant cannot guarantee timely submission of claims. Information and materials provided by the City: Consultant will file the claims with information obtained from City. Consultant shall only file claims for which adequate records or documentation has been provided by City. Claims shall not be filed for amounts that do not exceed One Thousand Dollars ($1,000). 2. TERM This Agreement shall commence on the date first written above and terminate on September 30, 2010, with two (2) options to renew for one year at the City's sole discretion, unless terminated earlier in accordance with Section 16, below. The term of this Agreement maybe extended upon a writing executed by the Executive Director of the Finance Department and the City Attorney.