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CITY OF SANTA ANA <br /> OBSOLETE RECORDS DESTRUCTION SCHEDULE <br /> FINANCE AND MANAGEMENT SERVICES <br /> (July 2009) <br /> RECORD RECORD RECORD RECORD <br /> CATEGORY SERIES DESCRIPTION DATES <br /> Dec 2006 <br /> ACCOUNTS Cash Requirement Lists paid invoices by vendor. and prior <br /> PAYABLE (AP 50) <br /> Dec 2007 <br /> Direct Payment Voucher Generates payment to City vendor/creditor used in lieu of and prior <br /> P.O. when item & vendor known. <br /> Reimbursements for authorized expenses under $75.00 Dec <br /> Petty Cash Receipts 2007 <br /> and prior <br /> Dec 2007 <br /> Purchase Requisition Agency requests to FMSA to locate best vendor for and prior <br /> identified goods/items <br /> ec <br /> Travel Request and Self-explanatory 2007 <br /> Expense Report and prior <br /> Material Release Forms Order for item directly from City approved vendor list and prior <br /> Purchase Orders Authorize purchase of goods or services and prior <br /> PREPARED BY: CONSENT BY: <br /> Shar n Hennegen Date Date <br /> <br /> Administrative Services Man r <br /> Purchasing Division <br /> RECORDS DESTROYED: APPROVED BY: <br /> ; l <br /> Number of Boxes ,lbseph Fletcher , Dais <br /> City Attorney j <br /> 19C-6 <br /> <br />