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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 1, 2010 TITLE: CONTRACTS RENEWAL FOR ROCK, SAND AND AGGREGATE BASE MATERIALS (SPEC. NO. 06 -190) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1 s` Reading ❑ Ordinance on 2Ild Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Renew the contract with West Coast Sand & Gravel for rock, sand and aggregate base materials for a one -year period in an annual amount not to exceed $50,000. DISCUSSION The Public Works Agency's Water Resources Division provides maintenance and repairs on the City's 450 -mile water system. In performing duties for general replacement and emergency water main repairs, the agency requires an assortment of road materials. Rock, sand and aggregate base materials are used as backfill when repairing asphalted surfaces. The contract for rock, sand and aggregate base materials is designed to provide quality products at significant savings based on quantity pricing. On February 20, 2007, the City Council awarded a contract to West Coast Sand & Gravel for a one -year period, with provision for four one -year renewals. West Coast Sand & Gravel has performed satisfactorily during the past contract period and has agreed to renew the contract without an increase in pricing. Staff recommends the third renewal of the contract. FISCAL IMPACT Funds are available in the Sanitary Sewer Services and Water Systems maintenance accounts (nos. 05617640 -63001 and 06017641 - 63001). Raul Godinez', I Executive Dir'� for Public Works Agency RG/WO/06- 190.R3.9: APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director finance & Mgmt. Services Agency 22A -'�