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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 1, 2010 <br />TITLE: <br />CONTRACT AWARD FOR <br />WATERWORKS FITTINGS AND <br />SUPPLIES <br />(SPEC. NO. 09 -059) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />Award contracts for <br />period, with provision <br />as follows: <br />Vendor: <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ <br />As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 1'� Reading <br />❑ <br />Ordinance on 2 d Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />waterworks fittings and supplies for a one -year <br />for four, one -year renewals in the annual amounts <br />H.D. Supply Waterworks <br />S &J Supply Company, Inc. <br />DISCUSSION <br />Location: Amount: <br />Santa Ana $35,000 <br />Santa Fe Springs $30,000 <br />Last year, the Public Works Agency (PWA) Water Division delivered 40,438 <br />acre -feet of water to businesses and residents in Santa Ana. To do so, <br />PWA maintains an extensive distribution system that includes 20 active <br />wells, seven pumping stations and reservoirs, and seven import water <br />connections, as well as miles of water pipe. In order to perform <br />maintenance and repairs on this extensive system, PWA requires an <br />assortment of materials such as valves, adapters, couplings, and clamps. <br />The materials are purchased through the Central Stores warehouse for <br />distribution. The contract for waterworks fittings and supplies is <br />designed to provide quality products at a significant savings based on <br />quantity pricing. <br />The notice inviting bids was advertised on November 24, 2009 and bids were <br />solicited. A summary of the bid invitations and bids received is as <br />follows: <br />13 Invitations For Bid mailed <br />6 Invitations For Bid mailed to Santa Ana vendors <br />5 Bids received <br />3 Bid received from Santa Ana vendors <br />22B -1 <br />