22B - HDPE FUSIBLE PIPE - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: MARCH 1, 2010 TITLE: APPROVER ? As Recommended CONTRACT AMENDMENT AND RENEWAL ? As Amended ? Ordinance on 1S` Reading FOR HDPE FUSIBLE PIPE ? Ordinance on 2"d Reading (SPEC. NO. 09-004) ? Implementing Resolution ? Set Public Hearing For CONTINUED TO i'Cc,~ ~ ~ G~~eU"'--- FILE NUMBER CITY MANAGER RECOMMENDED ACTION Amend the current contract with ISCO Industries, LLC for HDPE fusible pipe in the amount of $15,000, for a total annual amount not to exceed $40,000 and renew the contract for an additional year in an amount not to exceed $40,000. DISCUSSION The Public Works Agency's Water Resources Division maintains a sanitary sewer system consisting of approximately 390 miles of pipelines and 8,500 manholes. There are approximately 45,000 sewer laterals in the sewer system. In 2001, a Sewer Service Fee was established that created a Sewer Lateral Replacement Program. The program allows City maintenance crews to replace deteriorated private sanitary sewer laterals that are within the public right of way with City owned main sewer lines. High Density Polyethylene (HDPE) fusible pipe is used to replace deteriorated sewer laterals. The HDPE pipe prevents future root intrusions, the primary reason for sewer lateral replacements. On April 1, 2009, a competitively bid contract for $25,000 was awarded to ISCO Industries, LLC for the purchase of HDPE fusible pipe for cone-year period, with provision for four one-year renewals. An increase in sewer lateral replacements by the Water Resources Division caused the contract to exceed the $25,000 aggregate limit and requires City Council approval. Amending the contract will allow for the payment of invoices and provide uninterrupted service during the final two months of the contract. Additionally, ISCO Industries, LLC has performed satisfactory during this contract period and staff recommends the first renewal of the contract. 22B-1