22E - FIRE EQUIPMENT AND SUPPLIES

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REQUEST FOR -.F COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: MARCH 1, 2010 TITLE: APPROVED ? As Recommended CONTRACT AMENDMENT AND ? As Amended ? Ordinance on 151 Reading RENEWAL FOR FIRE EQUIPMENT ? Ordinance on 2"d Reading AND SUPPLIES ? Implementing Resolution ? Set Public Hearing For (SPEC. NO. 10-003) CONTINUED TO ~~L:~.--.- FILE NUMBER CITY MANAGER RECOMMENDED ACTION 1. Amend the current contract with Allstar Fire Equipment for brush jackets and pants in the amount of $14,500, for a total annual amount not to exceed $39,500. 2. Renew the contract for the subsequent contract period with Allstar Fire Equipment, Inc. in the annual amount not to exceed $50,000. DISCUSSION The Fire Department provides protective clothing for approximately 225 firefighters and 80 reserve firefighters. Brush jackets and pants are lighter weight turnout clothing that is used when fighting fires in wild land areas. Much of the current inventory of brush jackets and pants either are damaged beyond repair or are past their life expectancy, per the National Fire Protection Association guidelines. This purchase will replace one quarter of inventory, and is the initial phase of a four part replacement program. Allstar Fire Equipment, Inc. has been identified as the sole distributor for Barrier Wear, Inc., the manufacturer of the required brush jackets & pants. Allstar Fire also provides miscellaneous supplies for the Fire Department. The purchase of the brush turnout sets, when combined with the anticipated purchases during the current fiscal year, exceeds the $25,000 aggregate limit and requires City Council approval. Amending the contract will facilitate the continued purchase of Fire equipment and supplies. It is anticipated that next fiscal year, a contract in the amount of $50,000 will be required to fund continued fire supplies, along with the second phase of the brush turnout clothing replacement program. 22E-1