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REQUEST FOR <br /> <br /> COUNCIL ACTION <br /> CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: <br /> APRIL 5, 2010 <br /> TITLE: APPROVED <br /> ? As Recommended <br /> CONTRACTS RENEWAL FOR OEM ? As Amended <br /> VEHICLE PARTS AND REPAIRS ? Ordinance on 15i Reading <br /> ? Ordinance on 2"d Reading <br /> (SPEC. NO. 07-087) ? Implementing Resolution <br /> ? Set Public Hearing For <br /> ~ CONTINUED TO <br /> t <br /> FILE NUMBER <br /> tr <br /> CITY MANAGER <br /> RECOMMENDED ACTION <br /> Renew the contracts for OEM vehicle parts and repairs for aone-year period in the annual <br /> aggregate amount not to exceed $160,000 with the following vendors: <br /> McCoy Motor Co. Inc. d/b/a Mills Ford <br /> Power Ford Tustin <br /> Villa Ford <br /> DISCUSSION <br /> The Finance and Management Services Agency Fleet Maintenance Division is responsible for <br /> the maintenance and repair of over 600 vehicles, including 110 patrol sedans. In some cases, it <br /> is necessary to utilize Original Equipment Manufacturer (OEM) parts to stay within warranty. <br /> Fleet maintains an inventory of 1300 stock items, some of which are OEM parts; parts not <br /> stocked are purchased on an as-needed basis. Fleet maintains contracts with multiple auto parts <br /> vendors for non-OEM parts. This contract is for OEM parts and repairs with Ford certified shops, <br /> in order to maintain warranty coverage. <br /> On November 5, 2007, the City Council awarded contract to five vendors for aone-year period <br /> with provisions for two one-year renewals. The vendors have performed satisfactory during the <br /> past contract period and have agreed to renew the contracts without an increase in pricing. Staff <br /> recommends the final renewal of the contracts. The original award included two local Chevrolet <br /> dealers that have closed their offices in the past 12 months. OEM parts for Chevrolet vehicles are <br /> processed with existing contracts. <br /> 22B-1 <br /> <br />