25G - BICENTENNIAL FESTIVITIES - Laserfiche WebLink

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C) THEME. If a theme is considered in addition to the Mexican Bicentennial, City and Event Producer must reach mutual agreement as to said theme. d) ENTERTAINMENT. City shall retain final approval over all entertainment. City at its sole discretion and/or for any reason may reject entertainment chosen by Event Producer. Event Producer shall produce a complete schedule for the main stage listing each performer, their popularity rating, and their associated time slot before August 15, 2010. City will provide final approval before August 25, 2010, at which time City will provide written approval in the form of a letter from the City Manager or his designee. The stage located at the intersection of Fourth and Mortimer Streets and provided by other Event Producer shall be reserved for the official "El Grito" from 6:30 p.m. until 9 p.m. on Saturday, September 18, 2010, at which time all advertising on stage if any, shall be removed, cloaked, or hidden from display. The "El Grito" shall be conducted by the Mexican Consul. The ceremony shall be coordinated between the City, Mexican Consul and the Event Producer. e) STAGES. A minimum of two stages and associated entertainment shall be programmed and produced during the event duration. One stage each provided by each Event Producer. One stage shall be located at the intersection of Mortimer and 4th Street. One stage shall be located at the intersection of Broadway and Fourth Streets as outlined in the Service Agreement. f) ALCOHOL and TOBACCO. Event Producer agrees not to sell or distribute or allow the sale of or distribution of any tobacco products during the Fiestas event. Sponsorship by alcohol product companies shall be considered, but must be pre - approved by City. Absolutely no direct tobacco product advertising shall be allowed within or associated with the Event. Neither tobacco product advertising nor alcohol product advertising shall be distributed to minors. g) PRESS RELEASES and PROMOTIONS. City shall receive copies of all press releases and advertising for the event at least 72 hours prior to the use in the Event promotion. Event Producer will provide to City all distributed documents related to marketing, promotions and administration as distributed. All promotional materials shall include the City of Santa Ana Downtown Orange County Logo. h) SPONSORSHIP. City shall receive copies of all sponsorship agreements for the Event. All sponsorship agreements /contracts must be between MXLive Entertainment (Event producer) and the participating sponsor and not third parties. i) FEES. Event Producer shall be responsible for all fees and/or costs associated with this event including, but not limited to, additional Police, Fire, Code Enforcement and Public Works; additional security including coverage for downtown parking garages; graffiti removal; and street cleaning j) TRASH. Event Producer will maintain continuous litter control during the entire Event and impose adequate mitigation measures to ensure the removal and disposal of grease from food and/or cooking booths, including but not limited to the use of grease barrels. k) EQUIPMENT.. Event Producer shall provide all necessary equipment, resources and manpower to develop and produce the Event. Equipment is to include lighting for all vendor booths which is to be maintained and fully illuminated until all attendees have vacated the festival and carnival grounds as per the Service Agreement. 1) RIGHT OF FIRST REFUSAL. Event Producer shall provide right of first refusal to merchants with businesses along 4th Street and in the Fiesta Marketplace for booths located in front of said businesses at a discounted rate. Requests and payment by merchants for booths are to be received no later than August 1, 2010. 2 25G -19