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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 5, 2010 <br />TITLE: <br />FIRE RESPONSE MANAGEMENT SYSTEM <br />ANNUAL MAINTENANCE PAYMENT <br />CITY MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />I_N» ii0:1%, <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1st Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />RECOMMENDED ACTION <br />Authorize the City Manager and the Clerk of the Council to execute the attached agreement with <br />Tiburon, Inc. in the amount of $14,405 for annual maintenance on the Fire Department's <br />response management system software, subject to non - substantive changes approved by the <br />City Manager and City Attorney <br />DISCUSSION <br />The Fire Department uses response management software, called 24/7. This program controls <br />the department's incident reporting system and interfaces with the department's staffing software <br />and the computer aided dispatch system. Tiburon provides annual maintenance on this <br />proprietary software. Payment of $14,405 for the current maintenance period is now due. The <br />combination of last year's payment and the current due payment places the aggregate amount <br />over the $25,000 limit in a single fiscal year. <br />FISCAL IMPACT <br />Funds are available in the Fire Department's Fire Information Technology, Contract Services — <br />Professional account (activity unit 0111534062300). <br />(it/LQiLG� <br />Marc Martin <br />Fire Chief <br />Fire Department <br />Exhibit: Agreement <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Francisco Gutierrez <br />Executive Director <br />Finance & Management Services Agency <br />25D -1 <br />