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CITY OF SANTA ANA <br />OBSOLETE RECORDS DESTRUCTION SCHEDULE <br />CLERK OF THE COUNCIL <br />2010 <br />19C -5 <br />RECORD <br />CATEGORY <br />RECORD <br />SERIES <br />RECORD <br />DESCRIPTION <br />RETENTION <br />PERIOD <br />ABATEMENTS <br />Abatements of various undesirable <br />Files on Dangerous Buildings, <br />2007 and Prior <br />conditions <br />Garbage, Trash, & Weed <br />Abatement, Public Nuisance and <br />other related Council actions <br />including correspondence and <br />BOARDS & <br />B &C Applications <br />Requests for Council action RFCA <br />Applications for B &C positions <br />2007 and Prior <br />COMMISSIONS (B &C) <br />Not Selected <br />received during a calendar year and <br />not acted upon by the Council <br />B &C Board Attendance Reports <br />Biannual Attendance reports from <br />2006 and Prior <br />City Boards, Committees and <br />B &C Board Member File, <br />Commissions; includes RFCA's; <br />Membership <br />Applications and supporting <br />Roster <br />correspondence re current <br />members; Reference file for names, <br />addresses and other data on <br />incumbent Board /Commission <br />CLERK <br />Miscellaneous Correspondence <br />members. <br />Includes both incoming and outgoing <br />2007 and Prior <br />PUBLIC RECORDS <br />REQUEST <br />Public Records Request <br />Requests from the public for <br />2007 and Prior <br />documents retained by the City <br />CLERK LOGS <br />Claims Against the City <br />Council reports on liability claims <br />2006 and Prior <br />Miscellaneous Logs <br />Log of documents received by the <br />Clerk including summons, <br />subpoenas, appeals, Alcoholic <br />Beverage Control (ABC), Personnel <br />Board findings and other actions <br />COUNCIL MEETING <br />Agendas <br />g <br />under various SAMC sections <br />City Council Meeting Agendas <br />2007 and Prior <br />Agenda Packets —By Council Meeting <br />Date <br />Council Meeting Agenda packet <br />2004 and Prior <br />materials, e.g., Requests for Council <br />Action (RFCA's) and backup <br />information on Council Agenda items <br />Audio and Video Recordings <br />Recordings of Council Meetings <br />2008 and Prior <br />FINANCE (Financial <br />Documents) <br />Projects <br />Winning bids (originals) for Council- <br />2005 and Prior <br />approved contracts for construction, <br />improvement, maintenance, <br />rehabilitation of public facilities <br />including change orders; contains <br />RFCA's and insurance certificates <br />19C -5 <br />