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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 5, 2010 <br />TITLE: <br />CONTRACT RENEWAL FOR POLICE <br />MOTORCYCLE PARTS AND REPAIR <br />(SPEC. NO. 06 -182) <br />i <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1S` Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with Seavco d /b /a Iry Seaver Motorcycles for motorcycle parts and repairs for <br />a one -year period in the annual amount not to exceed $175,000. <br />DISCUSSION <br />The Fleet Maintenance Division of the Finance and Management Services Agency is responsible <br />for the maintenance and repair of the Police Department's 34 motorcycles. Service ranges from <br />preventive maintenance of brakes, tires and steering components, to repairs due to accident <br />damage. The motorcycles must be maintained in the highest quality condition to meet federal, <br />state and local codes. The contracts require that maintenance must be provided by factory <br />trained, certified technicians for liability purposes. <br />On February 5, 2007, the City Council awarded a contract to Iry Seaver Motorcycles for a two - <br />year period with provisions for two one -year renewals. The vendor has performed satisfactorily <br />during the past contract period and has agreed to renew the contract. However, the vendor has <br />requested a five percent increase in the labor rate, after maintaining the same rate for the past <br />three years. Staff verified that the increase is consistent with the market and the vendor <br />continues to offer a competitive price. Staff recommends the final renewal of the contract. The <br />annual amount is based upon past usage and staff's projection for the next year. <br />22A -1 <br />