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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 5, 2002 <br />TITLE: <br />CONTRACT RENEWALS FOR <br />TONER CARTRIDGES & SUPPLIES <br />(SPEC. NO. 09 -012) <br />a"A,9'� <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 151 Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract for toner cartridges and supplies for a one -year period, in the following annual <br />amounts. <br />Vendor: Amount: <br />Staples Technology Solutions $60,000 <br />Office Depot $60,000 <br />DISCUSSION <br />The City of Santa Ana utilizes copiers and printer supplies throughout the organization, necessitating <br />the purchase of over 200 different cartridges ranging in value from $22.00 for small inkjet printers to <br />$365 for color laser printers. The estimated cost of replacing toner cartridges and toner supplies for <br />the next year is $120,000. <br />On April 6, 2009, the City Council awarded contracts to three vendors for toner cartridges and <br />supplies. Staples Technology Solutions and Office Depot have performed satisfactorily during the <br />past contract period and have agreed to renew the contracts at the same rate structure. Therefore, <br />staff recommends the renewal of the contract at $120,000. The remaining vendor contract amounts <br />will not exceed the $25,000 annual limit that requires City Council approval. <br />FISCAL IMPACT <br />Funds are available in the various Operating Materials and Supplies accounts. <br />(Object code 63001) <br />Francisco Gutierrez to <br />Executive Director <br />Finance and Management Services Agency <br />22E -1 <br />