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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 5, 2010 <br />TITLE: <br />CONTRACT AWARD FOR SCREEN <br />PRINTED ARTICLES, PROMOTIONAL <br />ITEMS AND SERVICE AWARDS <br />(SPEC. NO. 10 -008) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1st Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to McVicker and Associates for screen printed articles, promotional items, and <br />service awards for a one -year period in the annual amount not to exceed $40,000. <br />DISCUSSION <br />Screen Printed articles, awards and promotional items are purchased for a variety of City - <br />sponsored activities. The Parks, Recreation, and Community Services ( PRCSA) orders screen - <br />printed articles for sports and youth guidance programs, including basketball, youth commission <br />and the volunteer program. The Community Development Agency orders screen - printed articles <br />for the grant- funded Summer Youth Employment Program. Promotional items and service <br />awards are needed for the PRCSA Volunteer Program, the City's commuter program (which is <br />funded through an Air Quality Management District grant), and the Personnel Services Agency <br />service awards. <br />The City contracts with approximately six vendors to provide promotional items and all orders are <br />assigned on a per -job basis after competitive bidding. McVicker and Associates typically is the <br />lowest responsive bidder, therefore, it is not anticipated that the other five vendors will exceed the <br />$25,000 annual aggregate limit and require City Council approval of the contract. <br />22G -1 <br />