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REQUEST FOR <br /> COUNCIL ACTION <br /> a <br /> CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: <br /> April 19, 2010 <br /> TITLE: APPROVED <br /> ? As Recommended <br /> CONTRACT RENEWAL WITH LAWSON ? As Amended <br /> SOFTWARE FOR FINANCIAL SYSTEM ? Ordinance on 1s1 Reading <br /> ? Ordinance on 2"d Reading <br /> MAINTENANCE (A-2008-037) ? Implementing Resolution <br /> ? Set Public Hearing For <br /> 7.. CONTINUED TO <br /> / J FILE NUMBER <br /> CITY MANAGER <br /> RECOMMENDED ACTION <br /> Authorize payment and annual renewal with Lawson Software Americas, Inc. for maintenance <br /> support and service of the Lawson Financial system in an annual amount not to exceed $190,000 <br /> with provision for two, one year renewals subject to non-substantive changes approved by the City <br /> Manager with mutually agreed upon increases. <br /> DISCUSSION <br /> On March 3, 2008, the City Council approved an agreement with Lawson Software Americas, Inc. to <br /> purchase the Lawson financial system. The new system would replace the City's legacy mainframe <br /> system that was over 20 years old, no longer supported, and was not meeting the City's financial <br /> requirements. The new Lawson system went live in September 2009. It is an enterprise system <br /> used by all City departments to process, track, and report on the City's financial information and <br /> <br /> transactions. Key functions include general ledger, grant management, projects and activities, <br /> accounts payable, cash management, billing, accounts receivable, asset management, requisitions, <br /> purchase orders, inventory, business intelligence and reporting. <br /> <br /> The agreement provides for an annual software maintenance and support plan that entitles the City to <br /> receive software updates and technical support services. In addition, staff is requesting a <br /> <br /> contingency for Lawson Professional Services in order to assist with system setup changes, as well <br /> <br /> as other process or system related changes that can lead to increasing the efficiency of staff. <br /> 25A-1 <br /> <br />