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• <br />III <br />PAYMENT <br />§301. Pavment of Grant Funds and Method of Pavment <br />• <br />A. CITY may, a) transfer to SUB-RECIPIENT, equipment or services purchased <br />with grant funds; or, b) reimburse SUB-RECIPIENT for the purchase of <br />authorized equipment, exercises, services or training upon receiving prior written <br />approval from CITY or its designee and in accordance with grant guidelines and <br />in full compliance with all of the SUB-RECIPIENT'S purchasing and bidding <br />procedures. SUB-RECIPIENT shall specify the equipment, exercises, services <br />or training to be purchased using the Application for Project Funding. A paper <br />copy of this document will be provided to SUB-RECIPIENT by CITY. In <br />addition, a compact disc with a copy of the document will be provided to SUB- <br />RECIPIENT by CITY. Further, CITY will e-mail a copy of the document to <br />SUB-RECIPIENT. If additional copies of the document are needed, SUB- <br />RECIPIENT may contact the Santa Ana Grant Coordinator and it will be <br />provided. Funds may be used for planning, exercises, organizational and <br />training activities, and the purchase of equipment as described in Section 202 <br />above. <br />B. SUB-RECIPIENT shall provide quarterly invoices to the CITY requesting <br />payment and all supporting documentation. Each reimbursement request shall <br />be accompanied by the Reimbursement Request for Grant Expenditures <br />(attached hereto as Exhibit D) detailing the expenditures made by SUB- <br />RECIPIENT as authorized by Section 202 above. For equipment for which <br />SUB-RECIPIENT is requesting reimbursement, all appropriate back-up <br />documentation must be attached to the reimbursement form, including <br />invoices, proof of payment and packing slips. For training reimbursements, <br />SUB-RECIPIENT must include a copy of any certificates issued or a copy of <br />the class roster verifying training attendees, proof that an Cal-EMA tracking <br />number has been assigned to the course, timesheets and payroll registers for <br />all training attendees, and receipts for travel expenses related to the training. <br />For regional project reimbursements, SUB-RECIPIENT must include approval <br />from the lead agency for all submitted invoices. <br />C. Payment of final invoice shall be withheld by the CITY until the SUB- <br />RECIPIENT has turned in all supporting documentation and completed the <br />requirements of this Agreement. <br />D. It is understood that the CITY makes no commitment to fund this <br />Agreement beyond the terms set forth herein. <br />E. Funding for all periods of this Agreement is subject to the continuing <br />availability to the CITY of federal funds for this program. The Agreement may <br />be terminated immediately upon written notice to SUB-RECIPIENT of a loss or <br />reduction of federal grant funds. <br />