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The OCCC uses fiord accounting to allocate, capture, and repozt fiscal data. Since the OCCC 1}as <br />multiple revenue streams (fedez'al, state, and local), fund accounting allows expenses to be <br />tracked and allocated to individual funding sources using a specific fund account and project <br />code(s) for that fund account. The Santa Ana WIA contract will be assigned a specific fund <br />number and a specific project code(s). A!1 allowable expenses will be tracked using the assigned <br />project code(s). Therefore, direct program costs such as staff time, corps member stipends, <br />employer taxes, and othez• expenses will be tracked using the appropriate fund and project <br />code(s) on time sheets. Costs for occupancy or transportation that are not easily tracked with <br />project codes will be allocated on a percentage basis of work hours charged to the fund. For <br />example, if the fund accounts for 10% of the total hours for that month, the fund will be allocated <br />I O% of the occupancy and transportation costs for that month. The OCCC captures and reports <br />fiscal data to the OCCC Board of Directors monthly and invoices contracts on a monthly basis. <br />The OCCC undergoes several program audits and an independent financial audit each year. <br />Please see attached copies of both the last 2 independent audits and the procurement policy and <br />procedure. <br />The OCCC ensures accountability and that expendihtres are appropriate and planned. Budgets <br />and Line item accounts to track expenses are maintained on a monthly basis for all OCCC <br />contracts/grazrts/departments. All purchase requests are reviewed by the OCCC Director of <br />Finance before payment is made. Any Purchase Request that appears to be over budget or not <br />planned will be flagged by the Director of Finance and reviewed by the Executive Diz•ector for <br />final approval. The Director of Finance reviews monthly financials with the entire management <br />team and with the Board of Directors monthly. 88% of OCCC funding is allocated directly to <br />program expenses. Almost half of the OCCC funding comes from grant sources that the Corps <br />has received armually for the past 11 years. Furthermore, an additional 12% of funding comes <br />from fee-foz•-service contracts. <br />The OCCC's Dzrector of Finance prepares invoices between the 10`h and 20`x' of each month for <br />services provided in the previous month. All invoices are reviewed and approved by the <br />Executive Directoz•. <br />D. Sacbcontracting <br />Neither Taller San Jose nor OCCC will sub-contract client services or activities. <br />EXHIBIT A Jpa~uored by ~/,e Sheers of Sr. ~o19i, ofo„e,rge <br />