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CITY OF SANTA ANA <br />OBSOLETE RECORDS DESTRUCTION SCHEDULE <br />PERSONNEL SERVICES DEPARTMENT <br />2006 <br />PERSONNEL SERVICES DEPARTMENT <br />RECORD <br />RECORD <br />RECORD <br />RECORD <br />CATEGORY <br />SERIES <br />DESCRIPTION <br />_ <br />DATES <br />ENROLLMENT <br />Dental Insurance <br />Employee dental insurance enrollment <br />EE Separated April <br />FORMS <br />forms ** <br />2005 and prior <br />(OFFICIAL) <br />Flexible <br />Enrollment forms for flexible spending <br />EE Separated April <br />Spending, <br />program ** <br />2005 and prior <br />Section 125 <br />Life Insurance <br />Employee life insurance enrollment forms ** <br />EE Separated April <br />2005 and prior <br />Long -Term <br />Employee Long -Term Disability Insurance <br />EE Separated April <br />Disability <br />enrollment forms ** <br />2005 and prior <br />Insurance <br />Medical <br />Employee medical insurance enrollment <br />EE Separated April <br />Insurance <br />forms ** <br />2005 and prior <br />EQUAL <br />Employment and <br />Personnel and employment records, <br />EE Separated April <br />EMPLOYMENT <br />personnel <br />including application forms*, records <br />2005 and prior <br />OPPORTUNITY <br />records <br />pertaining to promotions *, layoffs *, <br />COMMISSION <br />terminations *, salaries* and training* <br />(EEOC) <br />Involuntary <br />Personnel records of terminated employee ** <br />EE Separated April <br />termination <br />2005 and prior <br />OFFICIAL <br />Certification/ <br />Request for Certification and /or <br />EE Separated April <br />PERSONNEL <br />Reassignment <br />reassignment forms which document and <br />2005 and prior <br />FILES <br />Forms <br />authorize hiring, reassignment, or other <br />employee actions.* <br />Certificates of <br />Certificates issued to EE which show <br />EE Separated April <br />Training <br />completion date of training class(es)* <br />2005 and prior <br />Commendation <br />Letters of commendation and /or other <br />EE Separated April <br />Letters <br />congratulatory documents received by and /or <br />2005 and prior <br />issued to EE.* <br />Disciplinary <br />Memorandums, letters, or other records of <br />EE Separated April <br />Actions <br />proposed and /or implemented disciplinary <br />2005 and prior <br />action(s).* <br />Doctor's Notes/ <br />Notes /medical release forms, etc., submitted <br />EE Separated April <br />Medical <br />regarding employee's medical condition. ** <br />2005 and prior <br />Releases <br />Drug Screen <br />Pre - placement and drug screening <br />EE Separated April <br />Test <br />authorization and acknowledgement form(s) <br />2005 and prior <br />and results of drug screening.** <br />19C -10 <br />