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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 3, 2010 <br />TITLE: <br />CONTRACT AWARD FOR <br />DELL COMPUTERS <br />(SPEC. NO. 10 -016) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Dell Computer Corporation, for the purchase of computers in an amount not <br />to exceed $19,800. <br />DISCUSSION <br />The Santa Ana Housing Authority (SAHA) administers the Department of Housing and Urban <br />Development's (HUD's) Housing Choice Voucher Program for the City of Santa Ana. SAHA's <br />program has a budget in excess of $27,000,000 annually and serves 2,558 families. This <br />effective, high performing program utilizes a voucher management software program to <br />electronically transmit data to HUD on a weekly basis. In order to maintain the integrity of the <br />program and mandated reporting, SAHA requires reliable desktop computers. The current 17 <br />desktop computers are over seven years old and are reaching their end of life service. The <br />replacement computers, along with an additional notebook for field inspections, will ensure <br />continued processing of the Housing Authority's Voucher Program, servicing the public directly. <br />Santa Ana Ordinance No. NS -2312 authorizes the City to purchase against contracts from any <br />public agency utilizing a competitive bid process. The Western States Contracting Alliance <br />(WSCA) establishes California Multi -State Cooperative Agreements for Commodities, IT Goods & <br />Services, and Telecommunications Goods & Services. WSCA agreements are available to all <br />State of California governmental entities that expend public funds for the acquisition of both <br />goods and services. Dell Computer Corporation is a manufacturer offering WSCA pricing. This <br />purchase, when combined with purchases made by the City with Dell Computer Corporation, <br />exceeds the $25,000 aggregate limit, requiring council approval. <br />22C -1 <br />