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<br /> REQUEST FOR <br /> <br /> COUNCIL ACTION <br /> CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: <br /> JUNE 7, 2010 <br /> TITLE APPROVED <br /> ? As Recommended <br /> SECOND AMENDMENT TO ? As Amended <br /> ? Ordinance on 1 S' Reading <br /> AGREEMENT WITH NEC UNIFIED ? Ordinance on 2"d Reading <br /> SOLUTIONS FOR TELEPHONE ? Implementing Resolution <br /> SYSTEM MAINTENANCE ? Set Public Hearing For <br /> CONTINUED TO <br /> FILE NUMBER <br /> CITY MANAGER <br /> RECOMMENDED ACTION <br /> Authorize the City Manager and the Clerk of the Council to execute the attached amendment to <br /> the agreement with NEC Unified Solutions, Inc. to exercise an option for the second one-year <br /> extension to the existing agreement for an amount not to exceed $220,000 per year for telephone <br /> maintenance and related equipment subject to non-substantive changes made by the City <br /> Manager and City Attorney. <br /> DISCUSSION <br /> The City's voice communications network consists of 29 telecommunications systems that support <br /> every Agency and Department in the City. These systems are located at City Hall, Police <br /> Department headquarters, Police sub-stations and Jail, Fire Department headquarters and Fire <br /> stations, City Yard, Work Center, Parks and Recreation headquarters and centers, and the Santa <br /> Ana Zoo. The systems are linked internally through the main City Hall telephone system and <br /> include over 2,000 telephones and approximately 2,220 voice, fax and modem extensions. <br /> In order to ensure the proper functioning of this extensive system, the City contracts for <br /> maintenance services. Some of these services include: 1) providing an on-site dedicated service <br /> technician to perform repairs, moves, additions and changes; 2) 24-hour system monitoring and <br /> service response; 3) replacement of any and all defective telephone system equipment; 4) <br /> providing engineering support; and 5) providing new telephone equipment. <br /> In July of 2007, the City Council approved atwo-year agreement with NEC Unified Solutions, Inc. <br /> with provisions for two, one-year renewals, to provide telephone maintenance, repairs, and <br /> installation of replacement systems and services for City Hall and all off-site locations. The term of <br /> 25B-1 <br /> <br />